This project includes an asynchronous communication platform that aims to replace routine meetings such as stand-ups, weekly reviews and status calls and provide teams with a flexible, time-saving alternative for sharing information. The platform makes it possible to obtain regular updates through targeted questions to which employees can respond in writing at their own pace. This promotes communication, reduces the number of meetings and improves collaboration in remote and hybrid teams.
Functionalities in detail
- Regular questions by email:
- The platform automatically sends regularly scheduled emails with defined questions to team members, who can send answers directly via the platform or by email.
- This asynchronous structure allows everyone to write their answers flexibly and without any deadline constraints, which means that routine meetings in particular can be replaced efficiently.
- Flexible input of answers:
- Answers can be entered directly on the platform or via email and include text as well as links to other team members and relevant documents and images.
- This flexibility allows employees to efficiently supplement their answers with all relevant content, which enriches the exchange.
- Public and private questions:
- The platform offers the option to individually mark each question as public or private:
- Public: The question and its answers are accessible to all members of the organization.
- Private: Only selected members have access, so that confidential information is only shared with a specific group of people.
- The platform offers the option to individually mark each question as public or private:
- Notifications for answers:
- All members assigned to a question are automatically notified as soon as new answers are received.
- This feature ensures that the relevant people are always informed of the progress and latest updates without having to rely on real-time communication.
- 1-on-1 meetings for specific questions:
- Individual questions can be handled as 1-on-1 meetings so that, for example, a team leader can view the answers of all team members, while members only see their own answers.
- This function enables discreet communication and is particularly suitable for sensitive topics or individual feedback.
- Comment function for queries:
- The platform offers a comment function that can be used to ask specific queries about answers. This allows topics to be further clarified and queries to be processed in a structured and comprehensible manner.
- This function promotes targeted dialog and helps to clarify misunderstandings quickly.
Benefits and advantages
- Time saving: The platform reduces the need for routine meetings, saving valuable time for everyone involved.
- Flexibility and self-determination: Team members can give their answers asynchronously and at their own pace, making it easier to work in remote and hybrid teams.
- Transparency and clarity: The option to ask questions publicly or privately allows for transparent and structured communication without information getting lost in meeting notes.